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Presentation Lists Help

Here are some instructions and tips for presenting slides in a meeting.

PowerPoint is often the starting point for many people's slide presentations. You can't upload *.ppt slides directly into a meeting, but you can convert your PowerPoint presentation into a format that can be used (only .jpg files can be used within a meeting) . These are some steps you can follow:

1. Open your .ppt in the Powerpoint application, and go to File--> save as and choose 'JPEG File Interchange (*.jpg)' from the 'save as type' drop-down menu, and Powerpoint will save your presentation as '.jpg'. Maybe the text won't be of perfect quality, as Powerpoint has converted it to .jpg. Try it with a slide and if you think the quality is not good enough, you can try and re-create the slides in another application such as Photoshop.

2. Now to add your slides as a meeting presentation. Go to the home page and login. Next follow the link at the top to 'store'. Click on the button 'add new item'. You will then be asked to add a title and description for each slide and then you can click on 'browse' to select a slide image file. Once the slide file has been selected click on the 'add the image' button and the slide will be uploaded to the server. Repeat the upload procedure for each slide.

3. After having added all your slides, click on 'presentation' link at the top of the page and then click on the 'create new presentation' button on the resulting web page. Add a title and description and then at the bottom of the page at the 'store list', you will see your slides. Tick the check boxes and add the slides. You can rearrange the order of the slides up or down, or delete them.

4. Now go to the meeting booking URL and start your presentation, (remember to 'Sign In' with your details so you will have access to all the meeting's features). Once you are in the meeting, click on 'xtras' --> 'Whiteboard', to open the whiteboard. On the bottom right of the whiteboard you will see some buttons, you can click on either the 'list' button (which will load all of your slides as a presentation), or the 'images' button (to load each slide separately).

If you choose to load the presentation as a 'list', a 'floating pallet' containing a menu showing all the slides is created, which you can navigate using either your mouse or the arrows from your keyboard. So, maybe it's a better option than loading individual 'images' if you have many slides to show.

When viewing the Memo 'replay', you should click on the 'open snaps' button (in the middle of the page, right hand side) and your slides will be opened in another window, so the video and slides can be seen at the same time as they appeared in the 'live' meeting. If there is no video, you can maximize the 'open snaps' window and hear the audio playing 'beneath' the slide presentation, or just view the slides changing.


Copyright KMi, The Open University, UK.