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memo replay

memo replay screen

The replay will appear diferently depending on whether at least one Snapshot or Mapshot was saved during the meeting. In the replay above no Snapshots or Mapshots were saved.
Recordings are accessed using a special 'direct' URL link, which can be kept as secret or 'open' as required. If this URL is not used, the meeting's password will have to be entered into the text field on the 'start' screen, before the replay can be viewed.

Replay Features

View a secure and private recording of a meeting.
Simple set up - just requires the free Macromedia Flash 8 web browser plugin.
Send a 'bookmark' of an important section to colleagues.
Low data-rate friendly.
Navigate around each section or simply watch the whole meeting.
URL's used during the meeting optionally open as they did when live!
See a list of participants and the time they joined.
Read 'time-stamped' text chat written during the meeting.
See a list of URL's and the time they were sent.
Look at the whiteboard Snapshots.
Look at the concept map Mapshots.
Edit a recording - including removing unwanted segments from the replay.
Download files that were available during the meeting.

Navigation

Play button Use the navigation controls under the playback window to navigate through replay segments.
Each 'segment' is listed within the 'list' tab. Click on an individual listing to jump to and continue from that segment. The currently playing segment is highlighted in green.
You can also click on an individual 'segment box' on the timeline; or along the space above the timeline (where the start and end times are shown) to jump to a specific point.
Click on a blue coloured 'time-stamp' link from a tab panel listing (text chat for example) to make the replay 'jump' to that time in the meeting.

Tabs

Tabs Click on one of the tabs at the top to view information about the meeting.
List: to see a list of broadcast segments recorded during the meeting.
Chat: to see the 'public' text chat messages sent during the meeting.
Urls: to see a list of the URLs that were shared during the meeting.
Files: to see the files that were uploaded for distribution within the meeting.
'Flash': to see a list of those who attended, annotations and vote history, recorded during the meeting.

Sharing specific points in a meeting

Segment list Alt+Click on a currently selected 'section' in the play list and a window will pop-up containing a 'bookmark' URL to the start of that section. Copy the URL and paste it into, say, an email and the recipient will have a link directly to that part of the meeting. When they 'use' the link the meeting will open, jump to the start of that section and begin playing.
You can also Alt+click on a 'box' in the meeting's 'timeline' to do the same thing.
If a section is fairly long, you may want to Alt+Click on the Play/Pause button instead to target a time 'within' the section, it will replay from that time not the start of the section. (Note however, that people on a slow connection will have to wait while enough of the section downloads, to allow jumping to the specific point within it).

Volume controls

Volume bars If you wish to reduce the volume of all of a particular individual's broadcasts, click on their 'name area' situated at the bottom left of the interface. Clicking towards the left is less and towards the right is more.
A grey bar indicates the level for each person. No grey bar visible is maximum volume. A grey bar fully across the 'name area' is minimum volume.
• 'Left' Click to change a single individual's volume.
• Alt+Click if you wish to change everyone's volume to the same level at once.
• Ctrl+Click (Cmd+Click Macs) if you wish to change everyone's volume in 'proportion' to the change made to the person clicked on.

Loading and Interface Items

Loading bars The two loading bars above the list of names, show the download progress of individual segments. The upper green bar is the amount of each movie segment downloaded to your machine and the lower blue bar shows how full the 'internal buffer' is.
The horizontal dark grey bars to the right of each person's name, indicate the periods the person was connected to the meeting.

Viewing extra items

URL button Use the view URLs button to open URLs in a separate window, as the replay progresses.

Editing

Annotation flag A range of edit options is available to the meeting organizer and any other people they might authorize, using the administration pages. For example annotations can be added and viewed in the replay by clicking on the green 'flags'. Also individual broadcasts, text chat lines and URL's etc., can be removed from the playback.

 

Below is an example of the replay version seen when at least one snapshot or mapshot is saved. It has similar features to the replay shown above, but has been redesigned to include an area to view the saved 'shots'.

fm replay with shots


1: Navigation buttons.

2: Choose a tab to display specific details of the meeting. If a tab is grey no details were recorded.

3: Choose to view the snapshots or mapshots. If only one type was recorded these buttons do not appear. Check 'auto' to swap between views as the recording plays.

4: Check 'Synchronize' to have the 'shots' play along in time with the replay. Uncheck and use the arrows to navigate through the 'shots' without the video replay.

5: The time and title of the 'shot' is displayed here.

6: The 'TIME' tab displays the broadcasts of the participants along the timeline. Click on a segment to jump to that time.

7: Click on the 'ruler' above the 'TIME' tab display to jump to that point in the meeting.

 

Copyright KMi, The Open University, UK.